One staff portal for GECO's events, payments and certificates

GECO organises events and conferences, including medical congresses and continuing medical education (ECM), with online courses and certificates. Its work ran on several separate systems of different ages: a registration application, tools for certificates and online payments, an online-learning platform that had not been updated for years, and a WordPress site whose event buttons had broken after an update. Staff re-entered the same data from one system to another by hand.

We have worked with GECO since 2017. In 2026 we took on the next step: replacing the separate tools with one portal.

One staff portal replaces the old tools and keeps the same public links used on GECO's website:

• Online registration forms for events.
• Card payments through the bank's gateway, linked to the registration.
• ECM and attendance certificates generated as PDF and sent by certified or ordinary email.
• Attendance tracking with numbered barcode badges, phone or USB readers, on-site registration, import of paper sign-in sheets, and corrections with an audit trail.
• Certificate requests from the online courses, handled in the portal.
• New events pre-filled from the website.

The website shows the events and embeds the portal's registration form. The portal tells the website whether registrations are open, so the register button appears only when they are. Payments come back from the bank into the portal, and the online-learning platform sends signed certificate requests to it. Certificates and attendance now live in one place.

Nothing was lost in the move. We imported the historical payment orders and the earlier online-course certificate requests with their original PDFs. We upgraded the online-learning platform to a current version with its users, courses and results preserved, and rewrote GECO's custom certificate plugin for it. We migrated the website's event fields and checked that every event button behaves as before.

The new system is working in a test environment and GECO's staff are testing it. A real card payment test succeeded.

The switch-over to production is still to be scheduled.